Simple, smart, conference calls
Advantages of conference calls
Many companies see conference calls as an essential part of their business. Here are just some of the benefits of audio conferencing.
- It’s simple to set up a meeting and send invitations to the necessary participants. And the service will notify if and when they accept, so there’s no calling round to chase people up. In practical terms, arranging a face-to-face meeting between 20 people could take weeks, but a conference call can be arranged within ten minutes.
- When taking part in a conference call, you don’t even have to leave the comfort of your own desk. As long as you have a telephone available, then you can dial in from wherever you are. So even if you’re working from home or you’re in a different country you’ll be able to join the meeting.
- A conference call can be set up at very short notice so it can help you get some important decisions made with the necessary people on a much faster basis. You can gather attendees at late notice and get that tricky topic sorted, without hanging around.
- A conference call means that the participants do not have to travel in order to attend. Therefore, fuel is saved and pollution is avoided. And imagine the increase in CO2 emissions for your company if any participants have to fly to attend? Not very ‘green’ at all.
- Conference call providers usually charge a very competitive monthly rate. When you stack this up with the expense claims for participants to attend a face-to-face meeting, whether just by car or if they need to fly in from abroad, it’s money in the pocket for the employer.
- The time saving benefits of holding a conference call are all too apparent. Time is a valuable resource and conference calling hands control back to the employer. When participants don’t even have to leave their desk to attend, it means that they can get right back to work immediately afterwards, without the need for time-consuming commuting.
- Conference call providers make sure that their service is extremely secure. There are often several layers of security, including passcode and PIN codes, before a participant can even join the call and this is on top of data encryption. When you also add in the “lock” feature, which means that you can lock the call when all the participants have joined, conference calling is probably more safer than face-to-face meetings.